What is EN ISO 27253:2011?

Introduction

EN ISO 27253:2011 is a professional technical standard that provides guidelines and requirements for the evaluation and selection of electronic document management systems (EDMS) based on their ability to preserve records in accordance with legal and regulatory requirements. This article aims to provide an of EN ISO 27253:2011 and its significance in the field of electronic document management.

Key Objectives

The primary objective of EN ISO 27253:2011 is to ensure that organizations maintain the authenticity, integrity, and reliability of records throughout their lifecycle. It defines the necessary requirements for implementing an effective EDMS that can meet the long-term preservation needs of records while complying with relevant legal and regulatory frameworks.

Some of the key objectives outlined in EN ISO 27253:2011 include:

Establishing a documented records management policy and procedure

Implementing controls to protect records against unauthorized access, alteration, or destruction

Ensuring the availability of records to authorized users when needed

Using metadata to describe and manage records effectively

Applying migration and conversion strategies to ensure the ongoing accessibility and usability of records over time

Benefits and Implications

EN ISO 27253:2011 offers several benefits and implications for organizations that adopt and adhere to its guidelines. By implementing a compliant EDMS, organizations can:

Demonstrate regulatory compliance: Organizations can ensure they are meeting legal and regulatory obligations by implementing an EDMS that conforms to EN ISO 27253:2011.

Enhance record security: The standard provides comprehensive guidance on implementing security controls to protect records from unauthorized access and alteration.

Improve efficiency: By establishing consistent processes for managing electronic documents, organizations can streamline workflow and reduce time spent searching for information.

Facilitate interoperability: EN ISO 27253:2011 promotes the use of open standards, facilitating the exchange and sharing of records across different systems and platforms.

Enable long-term preservation: The standard emphasizes the importance of preserving records over time, ensuring their continued accessibility and usability.

Conclusion

EN ISO 27253:2011 provides a framework for organizations to evaluate and select an appropriate EDMS that meets their recordkeeping requirements. By following the guidelines set forth in this standard, organizations can ensure the long-term preservation of their records while meeting legal and regulatory obligations. It is essential for organizations to recognize the significance of EN ISO 27253:2011 and its role in effective electronic document management.