What is EN ISO 24705-2:2014?

Introduction

EN ISO 24705-2:2014 is a technical specification developed by the International Organization for Standardization (ISO) and the European Committee for Standardization (CEN). It provides guidelines and requirements for the management of electronic document interchange in organizations.

The Scope of EN ISO 24705-2:2014

The scope of EN ISO 24705-2:2014 covers various aspects of electronic document interchange, including document formats, metadata, security, and archiving. The standard aims to ensure the effective exchange of electronic documents by establishing common guidelines and practices.

Document Formats

EN ISO 24705-2:2014 recommends using open and widely accepted document formats such as PDF/A and XML. These formats ensure that documents can be viewed and processed correctly across different systems and platforms. By standardizing the document formats, organizations can avoid compatibility issues and facilitate seamless document interchange.

Metadata and Security

In addition to document formats, EN ISO 24705-2:2014 also addresses the importance of metadata and security in electronic document interchange. Metadata provides information about the document, such as its author, creation date, and version history. By including metadata, organizations can enhance document searchability and traceability.

Furthermore, the standard emphasizes the need to implement appropriate security measures to protect electronic documents during transmission and storage. This includes encryption, access control, and digital signatures to safeguard the integrity and confidentiality of the documents.

Archiving and Long-Term Preservation

EN ISO 24705-2:2014 recognizes the significance of archiving and long-term preservation of electronic documents. The standard outlines requirements for the proper storage, retrieval, and maintenance of archived documents to ensure their long-term accessibility and readability.

It also highlights the importance of periodically migrating documents to newer formats and technologies to prevent obsolescence and ensure continuous access to archived information.

In conclusion, EN ISO 24705-2:2014 plays a crucial role in facilitating efficient electronic document interchange within organizations. By providing guidelines for document formats, metadata, security, and archiving, the standard promotes interoperability and ensures the long-term accessibility of electronic documents.