What is EN ISO 15763-2019?

EN ISO 15763-2019 is a professional technical standard that provides guidelines and requirements for the management of electronic records. This international standard was developed by the International Organization for Standardization (ISO) and the European Committee for Standardization (CEN) to ensure the proper handling, preservation, and accessibility of electronic records.

Importance of EN ISO 15763-2019

In today's digital age, organizations generate and rely heavily on electronic records. These records can include emails, documents, databases, images, and other types of digital content. The management of electronic records is critical to ensure regulatory compliance, facilitate effective decision-making, and preserve valuable information for future use. EN ISO 15763-2019 sets out the best practices for the creation, organization, maintenance, and disposition of electronic records.

Key Requirements of EN ISO 15763-2019

EN ISO 15763-2019 emphasizes several key requirements for the management of electronic records:

Identification and Classification: Organizations must identify and classify their electronic records based on their business value and legal requirements. This step ensures that records are properly organized and can be easily retrieved when needed.

Maintenance and Protection: The standard highlights the importance of maintaining the authenticity, integrity, and confidentiality of electronic records throughout their lifecycle. This includes implementing appropriate security measures to protect against unauthorized access, alteration, or destruction of records.

Metadata and Context: EN ISO 15763-2019 emphasizes the need to capture and manage metadata and contextual information associated with electronic records. This additional information provides essential context and improves the understanding and usability of the records.

Retrieval and Accessibility: The standard stresses the importance of ensuring the timely and efficient retrieval of electronic records. Organizations should establish procedures and systems that enable authorized personnel to access and retrieve records within a reasonable time frame.

Disposition and Preservation: EN ISO 15763-2019 addresses the proper disposition and preservation of electronic records. This includes establishing retention periods, applying appropriate disposal methods, and implementing long-term preservation strategies to ensure the accessibility and integrity of records over time.

Conclusion

EN ISO 15763-2019 provides comprehensive guidelines for the management of electronic records. By following these standards, organizations can ensure the effective creation, organization, maintenance, and preservation of their digital assets. Compliance with EN ISO 15763-2019 not only helps organizations meet legal and regulatory requirements but also enhances overall operational efficiency and information governance.